Privacy policy
1. Who we are
worldengineeringday.net (“we”, “us”, “our”) is operated by SJH Studios Limited.
Registered office:
Sterling House, Fulbourne Road, Walthamstow,
London, England, E17 4EE
Operational address:
SJH Studios
Studio Building, Fortess Works
36–52 Fortess Grove
London, NW5 2HD
Company number: 15490495
VAT number: 480736671
Website data controller: SJH Studios Limited
Email: alex@sjhstudios.com
Phone: 020 8371 4000
We are committed to protecting your personal data and respecting your privacy.
SJH Studios Limited controls personal data collected to operate this website. The World Federation of Engineering Organizations (WFEO) controls 2027 WFEO Hackathon registration and application data, including parental or guardian consent forms. The Hackathon registration form is provided through Humanitix. For questions or requests about Hackathon registration data, contact WFEO at wed@wfeo.org.
2. What this policy covers
This privacy policy explains:
- What personal data we collect
- How and why we use it
- How it is stored
- Your rights under UK GDPR / EU GDPR
- How to contact us
This policy applies to all visitors, registered users, and event organisers who interact with the website.
3. What personal data we collect
A. Information you provide to us
Account registration / event posting
- Name
- Email address
- Username
- Password (stored as a one-way hash, not readable as your password)
Forms
- Any information you submit via contact or event-submission forms
B. Information collected automatically
Via cookies, analytics, and server logs:
- IP address
- Browser type/version
- Device information
- Country / City (approximate)
- Pages visited
- Time spent on pages
- Referral sources
- Behavioural analytics
We use:
- Google Analytics
- LinkedIn Insight, only when Marketing consent is given
C. No Payment Data
We do not process any payments and do not store financial information.
4. How we collect data
We collect data through:
- Website contact forms
- User account creation (event posting system)
- Third-party services (Google Analytics and LinkedIn Insight, only with the relevant consent)
- Cookies and similar technologies
- Server logs
5. How we use your data
We use your data for the following purposes:
A. To operate the website
Legal basis: Legitimate interests
- Providing website functionality
- Enabling user accounts
- Publishing and managing events posted by organisers
B. Communication
Legal basis: Consent or legitimate interest
- Responding to contact form enquiries
- Sending service-related messages (eg account confirmation)
C. Marketing emails
Legal basis: Consent
- Only sent when you opt in
- You may unsubscribe at any time
D. Website analytics and improvement
Legal basis for optional analytics storage: Consent
- Monitoring traffic and performance
- Improving content and user experience
- Ensuring security and preventing fraud
6. Cookies
Cookies are used for:
- Security
- Site performance
- Analytics
- User login sessions
Our Cookie Policy explains the optional Google Analytics and LinkedIn Insight tools and how to change your choice using Cookie settings on any page.
Use Cookie settings on any page to accept, reject or choose optional tools separately. Rejecting optional tools does not stop you using this website.
7. Third-party data sharing
When you allow Videos & maps, embedded Vimeo or YouTube videos and Google Maps connect to those providers. They receive your IP address and browser request information and may use cookies or similar technologies. These embeds stay blocked until you allow them. Google Fonts, unpkg and Cloudflare cdnjs also supply fonts and software files used to display this website; requesting those files sends the provider your IP address and browser request information. These content-delivery requests are separate from optional analytics and marketing.
Provider information: Google, Vimeo, Cloudflare and unpkg. You can change optional choices using Cookie settings.
We use providers for website operation and, where you give the relevant permission, optional tools:
A. Analytics
- Google Analytics
- LinkedIn Insight (Marketing consent only)
B. Infrastructure
- Web hosting provider(s)
- Content Delivery Networks (CDNs)
- Email service providers (eg Mailchimp if used)
C. No selling of user data
We never sell personal data to third parties.
8. International data transfers
Some data may be processed outside the UK/EEA (eg Google services). Where this occurs, it is protected by:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
- Additional safeguards required under GDPR
9. Data retention
We keep data only as long as necessary:
- User accounts: retained until the user deletes their account
- Contact forms: stored for up to 24 months
- Analytics data: retained according to Google’s retention settings
- Server logs: typically up to 12 months
10. Your rights under GDPR
You have the right to:
- Access your personal data
- Correct inaccurate information
- Delete your data (“right to be forgotten”)
- Restrict processing
- Object to processing (including marketing)
- Withdraw consent at any time
- Export your data
For personal data controlled by SJH Studios Limited through this website, contact alex@sjhstudios.com to exercise these rights. For Hackathon registration data controlled by WFEO, contact wed@wfeo.org.
11. Data security
We use:
- HTTPS encryption
- Secure servers
- Password hashing
- Controlled access logs
- Regular security reviews
Despite this, no online service can be completely risk-free.
12. Children’s privacy
High school students and other participants under 18 may take part in the WFEO Hackathon as team members with the consent of a parent or legal guardian. Under-18 participants must submit a parental or guardian consent form during the application process. Teams including under-18s must be led by an eligible engineering student or young engineer under 30. See the Hackathon FAQs for the participation rules.
WFEO controls Hackathon registration and consent-form data. For privacy questions about that data, contact wed@wfeo.org. For privacy questions about this website, contact SJH Studios Limited using the details below.
13. Links to external sites
worldengineeringday.net includes links to:
- Partner organisations
- Engineering bodies
- External resources
We are not responsible for the privacy practices of external websites.
14. Changes to this policy
We may update this policy from time to time.
Updates will be posted on this page with a revised “Effective date”.
15. Contact us and privacy complaints
For privacy or data-protection enquiries or to make a data-protection complaint, email the address below with the subject “Privacy complaint”. Please describe your concern and how we can contact you. You may also complain to the UK Information Commissioner’s Office if you are unhappy with our response.
Website data controller:
SJH Studios Limited
Privacy contact: Alex Player, Managing Director
Email: alex@sjhstudios.com
Phone: 020 8371 4000